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Conversion Options
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| Duplicate Found Actions
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| Clear Duplicate Before Update. When this flag is set, all the data in the contact is cleared before adding the information to the Outlook Contact.
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| Force Overwrite of Contacts. When set, all the contacts are forcefully overwritten without regard to update dates of the contacts in ACT!.
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| ACT Fields To Outlook Contact Categories
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| Outlook Categories Conversion Options
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| There are three options
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| Do Nothing - No processing is done re. Outlook Categories
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| Transfer ACT! Groups to Categories - ACT! Groups are listed and converted into Outlook Categories. Subgroups are linked via a full stop ".". For example, Group.Subgroup.
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| Transfer ACT! ID-Status to Categories - ACT! ID/Status is put into the Outlook Categories Field.
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| Transfer Secondary Contacts. When enabled, secondary ACT! contacts are converted into Outlook as User Defined Properties starting with the name Secondary# where # is the number of the first contact.
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| ACT! To Outlook Calendar Categories
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| This drop down option allows ACT! Activities Colors and Types to be transferred to the Categories field in the Outlook calendar item. If Calendar synchronization is enabled, any modifications to these settings are brought back into ACT!.
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| ACT! To Outlook Tasks Categories
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| Here, when enabled, colors in ACT! todo's are transferred to Outlook Color Categories.
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| Addressing Options
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| · | Merge Address 1, 2, and 3 into one string. When enabled (default), this option takes the standard address fields in ACT and merges them into one single string with the fields separated by returns. This makes the addresses "Outlook friendly". The address fields converted are Address 1,2, and 3 and Home address 1 and 2. Note: you must not map Address 2 and Address 3 in order for this option to work. Make sure that you have Address 1 enabled. If Address 2 and 3 are mapped, the address field will be overwritten
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| · | Add phone number extension to Phone number. When set, this option adds the phone number extension to the end of the phone number. For example, Outlook only provides 1 field to add a phone number to. Hence, this feature will take the standard phone fields with extensions and put merge them to make one field in Outlook.
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| · | Add Phone # Country Code. By default, the country code is not added to the Outlook phone number. However, if you so wish, enable this option and the country code in the format of +CC (like +44) is added to each Outlook phone number that has a country code.
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| Ignore Country Code: If a number exists in this box, country codes that match that number are not brought over to Outlook. This is usefully since most of the time you want to only bring over "foreign" country codes but not your own.
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| · | Remove Area Code Leading Zeroes except for countries. This option (implemented at the request of our European customers) when enabled, removes any leading zeroes in the area code before converting them to Outlook. If you have any area code that you do not want the zeroes to be removed, add the country code into the text box and separate each country code by a "," comma. From what we understand, this option is useful with Cell Phones since it enables the phone number to be called directly from the phone.
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| · | Default Area Code when Area Code does not exist. Enabling this option and entering the number in the box instructs the software to add this area code to phone numbers that do not have an area code (also, feature implemented at the request of our friends in Europe).
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| · | Use Company Name when Name does not exist. Outlook requires a contact name in order for the links to function properly. This option instructs 123 Synchronizer 2010 Edition to replace the company name in the name field of FileAs so that the contact get's saved properly and links to the contact work well. If this option is not set, the user will be queried for every instance of this problem.
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